9 mistakes to avoid in your virtual meetings
Posted: Sun Jan 19, 2025 8:14 am
Suddenly we have had to get used to meeting virtually with clients, partners, collaborators, team, etc. and we have realized that creating attractive and successful virtual meetings is not easy.
Capturing attention, informing, entertaining and being interactive at the same time is no easy task. Moreover, as this is a new practice, there are no manuals or roadmaps for organizing a successful virtual meeting.
In this article we are going to look at some common mistakes that occur in the virtual meetings we have carried out at PGR and we will try to learn how to avoid them.
Mistakes to avoid in your virtual meetings
1. Not recognizing mistakes
Nobody is perfect.
It's common in virtual meetings that when a mistake occurs, we try to sweep it under the rug and act as if it didn't happen. Unfortunately, this isn't possible as most people are staring at a screen. Right now, it's important to remember that an increasingly virtual world is new to everyone. We're all aware that adapting to new processes can be difficult, so of course there will be unexpected issues.
Our advice is relatively simple: If you can't hide it, show it! Slides not being shared? Kids barging into the room? Are you muted when you speak or not muted when you think you are? Don't stress, just laugh, relax and acknowledge it.
2. No plan B for failing technology
A broken microphone or PowerPoint won't derail a face-to-face meeting, but it can be fatal in a virtual meeting . That's why not having a technological plan B for virtual meetings is a mistake.
Our internet connection is always stable until we need it, so having a plan B ensures the flawless execution of your events and less worries about the connection or the meeting being interrupted.
Plan B should include things like designating a co-presenter, colleague or friend who can take over if something goes wrong or while you fix a problem, so as not to disrupt the progress of the meeting.
3. Lack of interaction and collaboration
Meetings should serve and are based on the presentation, discussion and contrast of ide greece mobile phone number list as or concepts presented by the audience. Virtual meetings make this significantly more difficult and are often marked by the opposite.
A common mistake is not leaving room for conversation. A special effort should be made to encourage this and give all participants room to break silence and contribute during the session. Participants can add a lot of value, both through discussion and chat.
Interaction should be created whenever possible. Listening to someone present without being able to interact or converse can be exhausting. If you are presenting in a virtual environment and someone asks you a question, share it with the group.
4. Do more than one thing at a time
It's never been easier to join a meeting, and it's never been easier to lose focus during a meeting.
Capturing attention, informing, entertaining and being interactive at the same time is no easy task. Moreover, as this is a new practice, there are no manuals or roadmaps for organizing a successful virtual meeting.
In this article we are going to look at some common mistakes that occur in the virtual meetings we have carried out at PGR and we will try to learn how to avoid them.
Mistakes to avoid in your virtual meetings
1. Not recognizing mistakes
Nobody is perfect.
It's common in virtual meetings that when a mistake occurs, we try to sweep it under the rug and act as if it didn't happen. Unfortunately, this isn't possible as most people are staring at a screen. Right now, it's important to remember that an increasingly virtual world is new to everyone. We're all aware that adapting to new processes can be difficult, so of course there will be unexpected issues.
Our advice is relatively simple: If you can't hide it, show it! Slides not being shared? Kids barging into the room? Are you muted when you speak or not muted when you think you are? Don't stress, just laugh, relax and acknowledge it.
2. No plan B for failing technology
A broken microphone or PowerPoint won't derail a face-to-face meeting, but it can be fatal in a virtual meeting . That's why not having a technological plan B for virtual meetings is a mistake.
Our internet connection is always stable until we need it, so having a plan B ensures the flawless execution of your events and less worries about the connection or the meeting being interrupted.
Plan B should include things like designating a co-presenter, colleague or friend who can take over if something goes wrong or while you fix a problem, so as not to disrupt the progress of the meeting.
3. Lack of interaction and collaboration
Meetings should serve and are based on the presentation, discussion and contrast of ide greece mobile phone number list as or concepts presented by the audience. Virtual meetings make this significantly more difficult and are often marked by the opposite.
A common mistake is not leaving room for conversation. A special effort should be made to encourage this and give all participants room to break silence and contribute during the session. Participants can add a lot of value, both through discussion and chat.
Interaction should be created whenever possible. Listening to someone present without being able to interact or converse can be exhausting. If you are presenting in a virtual environment and someone asks you a question, share it with the group.
4. Do more than one thing at a time
It's never been easier to join a meeting, and it's never been easier to lose focus during a meeting.