Inventory for delivery operations: 7 unbeatable tips for organizing

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Brazil is the tenth country that wastes the most food in the world, with waste being a significant challenge for the bar and restaurant sector, responsible for 15% of the total R$61.3 billion per year, according to the 2021 Food Waste Index from the World Resources Institute (WRI) .

In this sense, it is clear that inventory control can contribute to reducing this waste, by preventing food from being wasted due to excessive purchases, lack of organization of products close to their expiration date, or poor storage.

However, achieving this goal requires not only attention, but also organization, appropriate techniques and the use of adequate tools.

The importance of this practice becomes even more evident at this time cambodia whatsapp number database many companies are reevaluating their operating models due to multiple sales channel approaches .

We know that organizing inventory is not a simple task. In fact, it must be done with great care.

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Below we have separated 7 tips for efficient inventory management.

Meet the efficient stock

Stock for delivery operations: 7 unbeatable tips for organizing (Photo: Archive)
An efficient inventory is an organized and well-managed system that ensures the right balance between supply and demand for products within your delivery company.

Maintaining an efficient inventory for delivery is essential to optimize cost management and offer a consistent service to consumers.

What are the benefits of good inventory for delivery operations?

Stock for delivery operations: 7 unbeatable tips for organizing (Photo: Archive)
Better customer service
Ensures constant product availability, avoiding customer frustration due to out-of-stock products. Contributing to customer satisfaction.

Reduction of operational costs
Avoids excess inventory, minimizing costs associated with storage, handling and reduced shelf life of certain products. Inventory efficiency also reduces costs related to shipping unnecessary products.

Increased product turnover
Efficient inventory facilitates the rapid movement of products, resulting in greater turnover. It also ensures that the product is used before its expiration date and avoids waste.

Improved accuracy of demand forecasts
The inventory system, in addition to being efficient, is a good technology for data analysis, improving the accuracy of demand forecasts. Making it easier to avoid shortages or excesses of products.

Supplier relationship management
Have a list of suppliers and the average delivery time for each one to plan your purchases in advance. Therefore, always have more than one option for each supply category, ensuring a quick response in the event of any changes in supply needs.

In short, applying efficient inventory to your delivery service, in addition to improving the customer experience, significantly contributes to the management and financial health of your company.

How to organize your delivery stock?

Stock for delivery operations: 7 unbeatable tips for organizing (Photo: Archive)
Know the size of your storage spaces
The first step to efficiently managing your inventory involves understanding and mapping the dimensions of your storage locations, both dry storage and freezers and refrigerators.

By recognizing the size of your space, you can accurately determine storage capacity and avoid overcrowding, ensuring organization and efficiency of the operation.

Position your most popular products for sale
Consider positioning top-selling items, such as sodas, water, and beer, near the checkout area.

This strategy speeds up service, contributing to the operational flow of your delivery service.

Organize based on product expiration date
For good inventory management, especially when dealing with perishable foods, organize products according to their expiration dates.

Place items closest to their expiration date ahead of others, ensuring they are used before they expire and reducing waste. A good practice is to label each food item with its expiration date, which we will discuss in the next item.

Label products appropriately
Make it easier to control inputs by labeling products with essential information, such as quantity, weight, expiration date and supplier name.

Adopting a Management System, like the one from our Carton Web team, simplifies product registration and control, making the process more intelligent and automated.

Create technical sheets for the menu
Prepare technical sheets for each item on your menu, recording the inputs required for production.

This can facilitate inventory organization and contribute to the product pricing process, optimizing your restaurant's financial management.

Conduct regular inventories
Create regular inventories to count all products in stock. This is a fundamental tip for stricter control of food inflows and outflows.

Conducting regular inventories allows you to identify possible deviations in records and contributes significantly to preventing fraud. By comparing accounting data with the actual inventory, it is possible to identify discrepancies and take immediate action to correct any irregularities.

The inventory process ultimately provides information on stock turnover, allowing purchasing and replenishment strategies to be adjusted based on data.

An example of using the inventory process to adjust purchasing and replenishment strategies would be as follows:

A store conducts a monthly inventory to track the status of its inventory. During the inventory process, they discover that certain products from a particular brand have a very high turnover, while other, less popular products have a lower turnover.

Based on this inventory information, the store management team can adjust their purchasing and replenishment strategies as follows:

Increase the stock of the popular brand to meet growing demand, ensuring that there are no shortages of products on the shelves and that customers always find what they want to buy.
Reduce the stock of low-turnover products to free up space for more popular products, thus avoiding excess inventory.
Analyze sales patterns over time, identifying seasonality or specific trends that may influence future purchasing and replenishment decisions.
All of this can also optimize storage space, directing resources and reducing the likelihood of unnecessary excess.

Many business owners fail to perform inventory counts frequently because they have too many items and have to perform this procedure while the establishment is closed, to avoid counting duplicate items.

To do this, a good tip is to use the rotating inventory technique. This counting technique consists of separating goods by category and counting them more frequently at a pre-defined frequency.

As the quantity of products is reduced, this count can be done at daily, weekly or monthly intervals, prioritizing food categories that have a shorter shelf life.

Plan replenishments based on seasonal demand
Be aware of seasonal sales and plan stock replenishments based on current demand.

In commerce, seasonality refers to variations in buying and selling that occur at regular intervals throughout the year. These variations are linked to factors such as commemorative dates, seasons, holidays and cultural events.

For example, at Easter time, establishments that sell sweets tend to stock up on chocolate and seasonal fruits to celebrate the occasion. Or the classic example of refreshing, cold drinks to cool off in the heat, which are sold more in the summer.

Replenishments based on seasonal demand avoid surprises resulting from sudden increases in sales of certain dishes or drinks, ensuring that you are prepared to meet increased demand.

Therefore, by taking advantage of seasonality, establishments can adapt their product offering to match consumer demands and preferences at different times, improving their sales opportunities and customer satisfaction.