Experienced managers have developed a system of business process optimization according to certain rules. These rules help beginners avoid the standard mistakes of young businesses. Using this system of actions, they develop a clear direction for the company's development.
This section contains a lot of detail, but for convenience they can be combined into four basic principles:
Localize the problem
The first step before you start improving your existing business processes is to understand what operations your company has and how they are performed.
To organize the actual nurse database processes, you will need tables and various diagrams. The simplest descriptions of business processes can be recorded using the following characteristics: duration of execution, employees performing the task, and the results that must be obtained.
Localize the problem
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This way you will be able to highlight the advantages, weaknesses and make the tactics for solving the problems that arise more understandable. Actions that do not bring results at all will become noticeable. It will not be possible to describe them, which means it is better not to perform them and rebuild the process from the beginning.
Move from the general to the specific
It won't be possible to restructure the entire business at once:
If important details are ignored, the connections between working algorithms can be broken.
Optimizing business processes is not a quick action. Changing all procedures can waste unnecessary resources and break something that works well anyway.
It is better to start with small non-key tasks, changing the processes that include them. Increase the volume gradually. In this way, you can get results from the first changes, without causing psychological resistance from employees. If for some reason the changes turn out to be ineffective or irrelevant, they can be easily canceled or replaced with new ones.
Use an integrated approach
All business processes are links in one chain. The point of optimization is to find a solution that will have a positive impact.
Before you begin new actions in one part of the company, consider whether they will affect others (in the near future and in the future).
When changes in one area slow down another, you should look for a different approach. All the adjustments and rollbacks after launching new processes will consume a lot of time and your resources.