How to automate your online business's billing?

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With social distancing measures and mandatory confinement – ​​a result of the COVID-19 outbreak – companies that did not close their doors were forced to close their in-person services. And this was the first impetus for many businesses to migrate to online.

Whether it’s an online store, a marketplace or another sales platform, this commitment to digital was the result of reinventing businesses impacted by the pandemic. However, to start an online business, there are several technical issues that must be considered and that go far beyond a business plan. It’s not enough to choose the best platform. It’s not enough to sell. Invoicing is a crucial process for any business. And the only sustainable way to issue invoices at the time of purchase is by automating invoicing.

Why automate billing?
It is already redundant to talk about the advantages of automation – in general –, but there are 4 major benefits for any online business that the automation of this process offers:

Cost optimization and increased productivity : By automating indonesia whatsapp number database invoicing , you won’t need to incur extra costs for an employee to do what can be automated with the right tools. Invoice processing is no longer a priority and employees can focus on what is really important and adds value to the business.

Organization and always up-to-date information : the truth is that manual work is very prone to errors. By automating invoicing, in addition to the notable increase in productivity and cost optimization, all management and processing of invoicing documents is streamlined. Information is secure and errors are minimized.

Security : Invoicing automation is the passport to peace of mind. Without the risk of human error and without repeated tasks, automation guarantees not only excellent performance, but maximum security in invoice processing.

Tax Compliance : In addition to security and productivity, by automating invoicing you are guaranteed to comply with all legal and tax requirements associated with the invoicing process, since this automation depends on the use of invoicing platforms certified by the Tax Authority. With a solution that is suited to your company's needs, you can be sure that you will be continuously monitoring tax developments.
But how can you automate the billing of an online business? It’s simple: by integrating the digital platform or online store with a billing system.

How to automate invoicing?
The new generation of consumers and their new consumption habits are unforgiving: customers expect faster deliveries and faster purchasing processes. To meet these demands, each sale needs to be processed almost immediately. With the manual invoicing process, it is likely that many errors and delays will occur in issuing invoices, in addition to having to dedicate a large amount of resources to this task. In this case, the key is to invest in automation. But let's start at the beginning.

Know the billing cycle
Before you start selling, it’s essential to understand the billing cycle. In an online business, an invoice is issued after the product has been paid for. Here are the steps:

Customer order in the online store
Payment after ordering
Invoice-Receipt Issuance
1. Issuing invoices
This is where automation begins. Just like selling, the process of issuing invoices is extremely important for any company. Therefore, streamlining this process is the key to simplifying the entire business management. Therefore, automating invoicing, with the aim of reducing resources spent on repetitive and error-prone tasks, only depends on the use of invoicing software.

2. Invoicing software
In Portugal, the use of certified invoicing software is mandatory to issue documents with tax validity. At the same time, it is also mandatory to communicate the invoice to the Tax Authority (AT), either automatically or by sending a SAFT-PT file.

But the need to invest in invoicing software is not just a legal requirement. Invoicing software makes it easier to control the purchasing and sales cycles, from budgeting, through orders, to collection.

3. Processing large amounts of documents
Once the online business is established and the sales and invoicing processes are streamlined, another question arises: how can we guarantee security, processing speed and solidity when issuing large quantities of invoices?

In a market where business is increasingly dynamic and new challenges arise every day, having an invoicing solution that allows you to simplify the management of business activities through automated processesshould be a concern for anyone running a business.

Achieving processing speed , security and tax compliance in your invoicing workflows should be a priority. And the secret lies in integration. By integrating your invoicing workflow, you can issue invoices securely, without worrying about the amount of documents or legal issues.

With PRIMAVERA's Invoicing Engine , you can guarantee excellent performance, even during peak activity times , without your customers noticing the intensity of transactions.